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operations:documentation.ivs.logs [2011/06/03 02:30] Jim Lovell [Shipping media from Yarragadee] |
operations:documentation.ivs.logs [2013/12/04 19:37] Jamie McCallum |
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- | The procedure to follow here will depend on whether the data are being transferred to the correlator electronically (eTransfer) or shipped. Select from the table below: | + | The procedure to follow here will depend on whether the data are being transferred to the correlator electronically (eTransfer) or shipped: |
- | ^ Site ^ Shipping Method ^^ | + | ^ From ^ To: ^^^^^ |
- | | Hobart | [[operations:documentation.ivs.logs.hbship|Shipping]] | [[operations:documentation.ivs.logs.hbetransfer|Electronic transfer]] | | + | ^ ^ Bonn ^ Washington ^ Haystack ^ VLBA ^ CRTN |
- | | Katherine | [[operations:documentation.ivs.logs.keship|Shipping]] | | | + | | Hb | eTransfer | eTransfer | eTransfer | ship | eTransfer |
- | | Yarragadee | [[operations:documentation.ivs.logs.ygship|Shipping]] | | | + | | Ho | eTransfer | eTransfer | eTransfer | ship | eTransfer |
+ | | Ke | eTransfer (*) | ship | ship | ship | eTransfer (*) | ||
+ | | Yg | eTransfer (*) | ship | ship | ship | eTransfer (*) | ||
+ | | * = modules are shipped to Hobart and then eTransferred |||||| | ||
+ | The correlator that the data are to be shipped to is given in the detailed listing on the Google Calendar and in the Master Schedule. See the [[operations:schedule|schedules]] page on this wiki. | ||
- | ===== Shipping media from Hobart ===== | + | Regardless of whether the data are to be shipped or eTransferred please follow these notes on [[operations:documentation.ivs.commentsfile| preparing the comments file and transferring the logs]]. |
- | * [[operations:documentation.ivs.hbpaperwork1|Prepare the shipping paperwork for Hobart]] | + | |
- | * [[operations:documentation.ivs.commentsfile|Prepare the comments file and transfer the logs]] | + | |
+ | At the moment all shipping of modules (physical or eTransfer) is being handled by observatory staff and on-call people. Operators: there's no need to proceed with any of the following steps. | ||
+ | If data are being eTransferred, the transfer can be started from Hobart if they are going to Bonn, but for Washington, the transfer is started from the correlator. | ||
+ | |||
+ | * Notes on making a [[operations:documentation.ivs.BonnETransfer|eTransfer to Bonn]] | ||
+ | |||
+ | Some additional steps are required when shipping modules and are done at the observatories: | ||
+ | ===== Shipping media from Hobart ===== | ||
+ | * [[operations:documentation.ivs.hbpaperwork1|Prepare the shipping paperwork for Hobart]] | ||
+ | * [[operations:documentation.ivs.hbpaperwork2|Complete the paperwork, pack the disks and ship them]] | ||
- | ===== E-transfer from Hobart ===== | ||
===== Shipping media from Katherine ===== | ===== Shipping media from Katherine ===== | ||
+ | |||
===== Shipping media from Yarragadee ===== | ===== Shipping media from Yarragadee ===== | ||
+ | == Useful odds and ends == | ||
+ | - [[operations:documentation.ivs.useful|Useful log filtering commands]] | ||
- | * If the modules are being shipped: | ||
- | * If the ares mailserver is working then use your webmail to print off a copy of the email. Otherwise, use <code>emacs /vlbobs/ngs/logs/<experiment_name>hb_end.mail</code> and print off one copy. | ||
- | * Now you need to enter the shipment info into the NRAO VLBA tracking system. Go to [[http://magnolia.nrao.edu/track]] . It will ask you for a user name and password which you should get from Brett but which is also on a sticky note on the wall above the fax machine. | ||
- | * Select the correlator destination and press the ''Make a shipment'' button. | ||
- | * In the next screen, change the shipper to DHL and fill in the left hand box with the following information. The system requires a very particular format. e.g.:<code>DHL airwaybill number | ||
- | #R1328hb | ||
- | USN-0074/960/1024 USN-0074/960/1024</code> The experiment code needs to be preceded by a hash and the module name (the third entry) need to be entered twice with only a single space between them. Make sure you press ''Enter'' after the second module entry too. The full name also needs to be used, as above. | ||
- | * Press the ''Submit Shipment'' button and then ''Record Shipment''. | ||
- | * Finally, print two copies of the ''Shipment Record for HB'' screen | ||
- | * Cover letter/Customs declaration - Next go to the office and use Brett's linux machine (radst1). | ||
- | * Run OpenOffice Writer and have a look in "recent documents" for a file with a name like''BONN_R1327.doc''. Choose one which has the same destination this module. Alternatively, open the folder ''/home/breid/Manager_public/'' and open a file directly. Again, choose one that has the same destination. First, save the newly opened file to a name that indicates the name of the experiment being processed, e.g. ''BONN_R1328.doc'' to avoid overwriting the original. | ||
- | * Edit the experiment name, date, DHL code and the name of the sender. | ||
- | * Save it again and print 5 copies. | ||
- | * Get the oldest box from the storeroom and remove any old labels. | ||
- | * Get the module casing from inside the box and screw it onto the module using the screws in a ziplock bag - this is normally near the whiteboard in the control room. | ||
- | * Put the sealed module inside the box together with: | ||
- | * A copy of the shipping record, | ||
- | * one of DHL declarations and the ''hobart 12m has completed...'' email. | ||
- | * Tape it up tightly, attach the address and experiment labels. | ||
- | * On the Experiment label, record the name, Box 1/1, DHL AWB#344... where AWB#344 is the billing number. | ||
- | * Attach the clear plastic pouch to the box and leave the DHL waybill and three copies of the shipping declaration on top of it from Brett to sign. | ||
- | * The final DHL declaration and Shipping Notice should be kept with the printed log, and left on the box for Brett to file. | ||
- | * Finally, check Brett's address book (on manager) for DHL-pickup. Give them a call to arrange collection. When they ask what the contents are, say "Computer parts". The account name is "University of Tasmania radiotelescope". They'll send around a van to collect it. |