The procedure to follow here will depend on whether the data are being transferred to the correlator electronically (eTransfer) or shipped. Select from the table below:

• Prepare the shipping paperwork for Hobart
• Prepare the comments file and transfer the logs
• Complete the paperwork, pack the disks and ship them

• If the modules are being shipped:
  • If the ares mailserver is working then use your webmail to print off a copy of the email. Otherwise, use

    emacs /vlbobs/ngs/logs/<experiment_name>hb_end.mail

    and print off one copy.

  • Now you need to enter the shipment info into the NRAO VLBA tracking system. Go to http://magnolia.nrao.edu/track . It will ask you for a user name and password which you should get from Brett but which is also on a sticky note on the wall above the fax machine.
    • Select the correlator destination and press the Make a shipment button.
    • In the next screen, change the shipper to DHL and fill in the left hand box with the following information. The system requires a very particular format. e.g.:

      DHL airwaybill number
      #R1328hb
      USN-0074/960/1024 USN-0074/960/1024

      The experiment code needs to be preceded by a hash and the module name (the third entry) need to be entered twice with only a single space between them. Make sure you press Enter after the second module entry too. The full name also needs to be used, as above.

    • Press the Submit Shipment button and then Record Shipment.
    • Finally, print two copies of the Shipment Record for HB screen
  • Cover letter/Customs declaration - Next go to the office and use Brett's linux machine (radst1).
    • Run OpenOffice Writer and have a look in “recent documents” for a file with a name likeBONN_R1327.doc. Choose one which has the same destination this module. Alternatively, open the folder /home/breid/Manager_public/ and open a file directly. Again, choose one that has the same destination. First, save the newly opened file to a name that indicates the name of the experiment being processed, e.g. BONN_R1328.doc to avoid overwriting the original.
    • Edit the experiment name, date, DHL code and the name of the sender.
    • Save it again and print 5 copies.
  • Get the oldest box from the storeroom and remove any old labels.
    • Get the module casing from inside the box and screw it onto the module using the screws in a ziplock bag - this is normally near the whiteboard in the control room.
    • Put the sealed module inside the box together with:
      • A copy of the shipping record,
      • one of DHL declarations and the hobart 12m has completed… email.
    • Tape it up tightly, attach the address and experiment labels.
    • On the Experiment label, record the name, Box 1/1, DHL AWB#344… where AWB#344 is the billing number.
    • Attach the clear plastic pouch to the box and leave the DHL waybill and three copies of the shipping declaration on top of it from Brett to sign.
    • The final DHL declaration and Shipping Notice should be kept with the printed log, and left on the box for Brett to file.
    • Finally, check Brett's address book (on manager) for DHL-pickup. Give them a call to arrange collection. When they ask what the contents are, say “Computer parts”. The account name is “University of Tasmania radiotelescope”. They'll send around a van to collect it.